If your business handles sensitive information regarding employees and customers or confidential documents regarding business accounts and deals it’s crucial to restrict access to these files from view. Even the employees are well-trained and trustworthy, a small error can result in serious consequences. Here are four tips to restrict access to electronic documents to prevent a security breach.

It is possible to prevent hackers from gaining access to protected files by using two-factor and multiple-factor authentication protocols. The additional security layer stops them from stealing usernames and passwords to view confidential data. It also helps in ensuring compliance with laws such as GDPR and HIPAA.

The requirement for eSignatures is a popular solution for companies who wish to keep those who don’t have permission out of private files. This allows businesses to confirm an individual’s identity prior to allowing them access to private information. It also provides the best security for documents, as any modifications can be detected.

Custom permissions can be used to enhance security by allowing managers control over sensitive files being printed, copied and even opened. You can Data Rooms also restrict the types of modifications an individual file could undergo, such as changing its design or text. The documents may also have an examine trail incorporated into them to allow administrators to monitor activity and identify any unauthorised changes.

This can be done by making sure that you enforce the “clean desk policy” which ensures that all documents and papers are safely secured and locked away when an employee goes away from their desk. This can be accomplished by following the “clean desk policy” which ensures that all papers and documents are locked away or password protected when employees leave their desks and all devices, whether it’s a desktop computer, laptop or smartphone, are cleared of any data prior to when they are shut down or removed.